The scheduling glossary

Group poll

A quick vote on a few proposed times, letting a group pick the slot that works for the most people.

Booking page

A shareable link that shows your real availability and lets people pick a time, creating a confirmed meeting on your calendar.

Event type

A reusable meeting template - its length, location and rules - that people book from your page.

Recurring booking

Scheduling a repeating series - weekly, biweekly or monthly - in a single confirmation.

Intake form

Questions asked at booking time so you show up to the meeting already prepared.

Round-robin scheduling

A way to distribute incoming bookings across a team so each member gets a fair, rotating share instead of one person taking them all.

Collective availability

A booking mode that finds a time when several required people are all free at once - for panels, group calls and reviews.

Routing form

A short set of questions on a booking page that sends each visitor to the right person or meeting type based on their answers.

Lead routing

Automatically directing inbound leads to the right sales rep the moment they book, based on qualifying answers.

Meeting distribution

How incoming meetings are shared across a team - evenly, by weight, or by availability - so no one is overloaded.

Buffer time

Padding automatically reserved before or after a meeting so bookings don't stack back-to-back.

Minimum notice

The shortest lead time you'll accept a booking - so nobody can grab a slot five minutes from now.

Free/busy

The availability layer of a calendar - whether you're busy at a given time, without exposing the event details.

Calendar sync

Keeping your scheduler and your calendars in agreement, both ways and in real time, so availability is always current.

Focus time

Blocks of the day deliberately protected for deep work, treated as real commitments that bookings can't override.

AI scheduling assistant

An assistant you ask in plain language to book, reschedule and protect time, which reads your real calendar to act.

Confirm-first AI

A design principle where the assistant proposes every change and waits for your approval - never acting on its own.

Voice scheduling

Speaking your scheduling requests aloud and having them turned into real calendar events.

Prepaid session package

A bundle of sessions a client buys up front, then draws down one credit per booking.

Paid booking

Requiring payment or a deposit before a slot is confirmed - to reduce no-shows and get paid up front.